Internal communication and external communication are the two communications in corporate communication. Both of these methods are much more important for any business or organization to acquire desired goals. While considering internal communication, it has a particular group of audience which includes employees, management, share & stock holders, etc. So, it is essential to understand several types of communication needed, equipments that work for these categories, and the style of message to be delivered. Further to this, it is essential to identify appropriate channels for distributing messages. This could be the huge consideration for creating an effective internal communication. Let's talk about some of the promising channels of distributing message within the organization.

Channels of distributing message:

Print medium

To have an effective communication through Printed materials by crafting in a catchy way such as desk calendars, magazines, posters, diary, communication toolkit, printed newsletters, desk drops. Based on available fund, quality should also be made sure for long-lasting or preferred self-life of the material.

Electronic medium

In the present era of technology, electronic medium is very familiar regarding message design and delivery. Messages can be delivered through email, intranet, video conferences, chat rooms, news feed, social media, blogs, e-newsletters, storage devices like, CDs, DVD, pen drives, etc., text messaging through SMS, voice calls and much more.

Utilizing office space

By making use of workspace is an effective method to deliver a message. If the office has notice board, LCD/LED screen, projectors, window decals or any other accessory, which can be used for communicating intended information.

Inter personal method

As the best medium of communication, Face-to-face conversation can be done. Here, one can pass message to one person or to a group directly. Physical presence of workforce matters a lot while passing information. In this kind of communication, channels such as team meetings, briefings, site visit, round table discussion, orientation, etc. can be executed.

How to select an appropriate channel?

Channel based on audience

Knowing the preference of the organization on audience engagement is the initial thing. The next one is getting to know them and their location. The third thing should be the preference of audience in terms of information access.

Channel availability

It is highly essential to decide a message as per the available channels inside the organization. It is necessary to know the present channels as well as the new channels to be introduced.

Channel based on content

While choosing a channel, care should be considered with respect to content. If it is a thing associated to worker promotion related discussion, personal donation related discussion, face-to-face or meeting may not be the appropriate medium. So knowing the context of the message is more needed.

Channel based on time and need

A well timed delivery of a message is much more essential for an organization. To deliver a message very urgently, for better dissemination some rapid and simple methods has to be chosen. In this method, experts engaged in internal communication should choose channels of delivering a message within the organization. An annual plan can be prepared as per the company/organization communication requirements.

Author Name: Shakti Prakash Nayak